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Officials Committee


Welcome to the home of Swim Ontario Officials

The Swim Ontario Officials Committee is a new Swim Ontario operations committee, whose main objective is to support our member clubs in the development of their volunteer officials throughout Ontario.


Trevor Cowan & Nicole Parent (Co-Chairs)

Daryle Martin

Paul Corkum

Rob Filion

Regional Officials Representatives

YY Wong (Central) - 

Charles Montpetit (Eastern)

Mary Jane Smith (Huronia)

Connie Zwarich (North Eastern) -

Jim Cumming (North Western) 

Vacant (Western) - please email 

ROR Role and responsibilities


Officials Memo February 2018

Officials Bulletin January 2018

July 19, 2017 Communication

March 3,2017 Communication

July 29, 2016 Communication

May 27, 2016 Communication 

May 19, 2016 Communication

March 28, 2016 Communication

February 4, 2016 Communication 

November 20, 2015 Communication

October 30, 2015 Communication

October 12, 2015 Communication 

September 18, 2015 Communication 

August 28, 2015 Communication

August 14, 2015 Communication

August 6, 2015 Communication 

July 31, 2015 Communication 

July24, 2015 Communication

June 30, 2015 Communication

June 19, 2015 Communications

May 20, 2015 SOOC Communication / PDF document



 July 31, 2015

To: Officials

Effective September 1, 2015, the National Registration Procedure will require all officials in Canada who wish to officiate at a sanctioned competition be registered annually on the Swimming Canada registration site within two weeks (14 days) of commencing activity as an Official.   An official is defined as an individual pursuing officiating certification in order to volunteer qualified officiating services at sanctioned swimming competition.  

Please read the following MEMO in regards to registration of officials.  

This memo is directed to the individual official and is aimed at helping clubs and Swim Ontario prepare for fall registrations.

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 July 24, 2015

To Club Presidents and Club Officials Chairs,

As per the Swim Ontario Officials Committee (SOOC) May 20th communication and COC communication of June 19th we are providing you with additional information and instructions in preparation for changes being implemented for 2015-16.  Swim Ontario has been involved for some time in the planning and implementation of a strategic evolution to ensure we continue to serve our regions and members at the highest level.

Swim Ontario is providing Clubs with two methods for information to be collected and then entered into the Swimming Canada registration system for existing officials. 

Please read the Memo outlying those methods.  Links for required resources listed below:

An instructional guide will be provided in September to help the COC/ COA with this new registration system.  Concerns or questions regarding the information requested should be directed to Nicole Parent at Swim Ontario – / 416-426-7220. 

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June 30, 2015

The June edition of the Officials Bulletin is available on the Swimming Canada website: OCRC Official Bulletin

June 19, 2015

Hello Club Presidents, Meet Managers and Club Officials Chairs

As per the Swim Ontario Memo of May 5th and the Swim Ontario Officials Committee (SOOC) May 20th communication we are providing you with additional information and background to the changes being implemented for 2015-16.  Swim Ontario has been involved for some time in the planning and implementation of a strategic evolution to ensure we continue to serve our regions and members at the highest level.

Swim Ontario and the Swim Ontario Officials Committee is committed to providing officials with effective development opportunities, education, and mentorship to ensure the delivery of technically proficient competitions that allow for the highest level of performance of our athletes. The work that Meet Managers (MMs) and Club Officials Chairs (COCs) do will help support those initiatives.

As promised, the following links will provide additional information for Clubs, COCs and MMs

Our FAQ page has been updated.

In the coming months leading up to September 1, 2015, we encourage you to frequent our “Officials” section on the Swim Ontario website and our FAQ page.  We understand that not all of your questions or concerns will be answered through this communication.  As we work with Swimming Canada leading up to the fall, we will keep you informed.  We encourage you to sign up for our email distribution at  to ensure you do receive those communications and updates.

If you have additional questions or concerns regarding Officials and Competitions please do not hesitate to contact Nicole Parent or by calling 416-426-7220.

Thank you.                                                                                                      

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May 20, 2015                                                                                         

The Swim Ontario Officials Committee is a new Swim Ontario operations committee, whose main objective is to support our member clubs in the development of their volunteer officials throughout Ontario. This includes all of our officials not attached to a club.

Swim Ontario has some very ambitious goals regarding the development of officials. The decision to create a committee was recently authorized as the Swim Ontario Board has questioned how it can best meet those goals and proactively align with upcoming changes expected from Swimming Canada and the Officials, Competitions and Rules Committee (OCRC).

An inaugural committee has been struck with Suzanne Paulins as Chair, Rob Filion and Trevor Cowan from Huronia region, Daryle Martin from Northwest region, Paul Corkum from Central region and Dave Shewfelt from Western region. This committee is supported by Nicole Parent, Coordinator – Officials and Competitions Development, at the Swim Ontario office. Nicole is a level 5 official and has worked as a meet manager for meets from the development level all the way up to Swimming Canada designated National levels. The role of Coordinator- Officials and Competitions Development is a new staff position with Swim Ontario that will be a key resource for the SOOC as well as Club Official Chairs (COCs) and Meet Managers (MMs) across the province in the delivery of services and programs.

Swim Ontario is committed to the development of officials and ensuring that our sanctioned competition deliveries are serviced with quality officiating. With the upcoming changes occurring with Swimming Canada it is important that we work in synch to avoid the duplication of services and activities to meet the needs of the population of officials in Ontario and to offer outstanding programs that emphasize the importance of development and training.  

With the implementation of the Officials Registration process on the Swimming Canada site and the creation of the Swim Ontario Officials Committee, Ontario officials will be supported by Swim Ontario through resources and services such as the following:

  • Administrative tasks currently undertaken by volunteer officials will be carried out by Swim Ontario staff thus freeing up volunteer time (these tasks will include providing up-to-date educational materials for instructors, maintain communication with all Level III, IV and V officials regarding on deck evaluations and clinic deliveries evaluations, support for COC or club administrator and unattached officials for the registration of officials on the Swimming Canada site and support for COCs regarding educational material);
  • Coordination of education, certification and evaluation programs, currently under review and development by the SOOC; the centralized sanctioning of meet competitions; and the registration of officials through the Swimming Canada registration site;
  • Organizing conferences and training sessions within regions;
  • Funding opportunities for officials development from the introductory level through to the development of Ontario officials to the national and international level;
  • Distribution of communication, notices, forms, policies and interpretations which will support member clubs’ Meet Managers (MM), Club officials Chairs (COC), Regional Officials Representatives (ROR) and unattached officials;
  • Assurance that insurance coverage and compliance is present for all sanctioned activities of Swim Ontario including volunteer swim officials through the existing Swim Ontario insurance policies.

The SOOC is meeting weekly, in order to coordinate and prepare these resources and services for our clubs and officials in a timely manner. We are creating a Frequently Asked Questions document that will be updated and refreshed frequently to ensure we answer the questions most important to you. There will be a communication in the coming weeks to COCs and MMs that will provide guidance surrounding the new Swimming Canada registration system, the Officials Development Plan (currently under review), and the centralized competition sanctioning processes. While we are working hard to provide a seamless implementation, we do recognize there may be gaps that we cannot predict or anticipate and we will work to close those gaps as quickly as we possibly can.

We want you to reach out to the new committee and ask questions so they can be answered and shared with officials across the province many of who will have the same questions. Please contact Nicole Parent at Communication will be distributed through the Swim Ontario email distribution system; if you have not registered to receive email updates from Swim Ontario, please email to ensure you receive all communications. Updates, including the FAQs, this communication and all other communications will be posted on the Swim Ontario website under the Officials tab. We are committed to providing as smooth a transition as possible, but in the meantime it is business as usual. Our clubs have many meets still to staff for our swimmers over the course of the remainder of the season and we are counting on everyone to continue providing the high level of officiating we have become accustomed to in Ontario.

Swim Ontario and the Swim Ontario Officials Committee recognize that this is a big change and we are not taking it lightly. Many of you have been a part of the Ontario Swim Officials Association (OSOA) for many years. We want to assure you that we are all working very hard to continue to support all aspects of officials’ development from the entry level parent all the way to international representation. While the committee structure may look different, many of the goals remain the same, and align to the overall Vision, Mission and Values of Swim Ontario and Swimming Canada.

Suzanne Paulins Chair – SOOC

Swim Ontario Announcement on Realignment