Meet Management

2024-2025 Sanctioning Process - Swim Ontario Competitions

Swimming Canada has postponed the launch of all Meet Functionalities on the REMS until it is ready

The interim process put in place in the fall is now the process clubs must follow for the remainder of the 2024-2025 season until further notice.

Sanctioning Process - updated February 8

2024-2025 Swim Ontario Sanctioned Events Page

Access to the Swimming Canada Registration and Event Management System for Meet Managers

The Meet Manager (MM) will need to aquire access to the Swimming Canada Registration and Event Management system (REMS) for the management of meets / sanctions:

🆕 👉 Process

• The Club President and the Meet Manager must complete and sign the Additional User Access Declaration Form and email the completed form to the Club Registrar who will setup a MM Administrative account on the system.
• Clubs may have multiple MM accounts for various roles within the club organization.

2024-2025 Season documents posted

The documents and information below have been updated for the 2024-2025 season. There are several changes to required statements in meet packages as well as meet conduct information.

Meet Management Responsibility

In accordance with all Swim Ontario policies and procedures and Swimming Canada Rules

• Develop a Meet Package in coordination with the Head Coach and Competition Coordinator
• Apply and manage changes for a Sanction with Swim Ontario through the Swimming Canada Registration and Event Management System (REMS).
• Develop a Meet Database that follows the approved sanction (Hy-Tek / Splash / other Meet Management software)
• Manage the club Entries through REMS to build the meet database
• Manage the Competition following the meet package and sanction ensuring all safety procedures are followed
  • Swimming Canada Warm-up Safety Procedures
  • Swim Ontario Warm-up Safety Procedures
  • Swim Ontario Photography Videography and Cellphone Procedure
  • Details HERE
• Review and upload the Meet Results to REMS
• Complete all necessary Paperwork

Meet Manager Checklist

The following document contains a comprehensive list of Swim Ontario requirements for a Club and/or /Meet Manager when hosting a competition.  Not every competition will be the same, however, these requirements are based on policies and procedures Swim Ontario has in place and need to be followed.

• Meet Manager Checklist

Sanction Application & Meet Manager Account

In order to be considered for a sanction, the sanction request should be submitted in sufficient time to permit reasonable review (see below), and to allow for any adjustments that may be required prior to sanctioning deadlines. To apply for a competition sanction, a Meet Manager needs to login to the Swimming Canada Registration and Event Management System (REMS) Administrative link.

Deadlines for sanction submissions

Read Bulletin HERE outlining deadlines for 2024-2025 season

Sanctioning Deadlines for Meet Type

• TIER I: In House competitions: 2 weeks
• TIER I: Class II Time Trials: 1 week
• TIER I: Class I time trial: 5 business days
• TIER II: Closed Invitational: 6 weeks
• TIER III: Invitational: 8 weeks
• TIER IV: Invitational: 8 weeks
• Masters Meets: 4 weeks
• Varsity only: 4 weeks
• Provincial meets : 8 weeks

Meet Package

A meet package is required when applying for a sanction with Swim Ontario.  The meet package must contain specific statements and links to documents that follow Swim Ontario policies and procedures and Swimming Canada rules. These are updated as policies and procedures are updated. Template meet packages with all required statements have been developed to help the Meet Management Committee prepare their meet packages. See resources below.