Swim Ontario Procedures
Please be advised that procedures contained herein have been approved or approved in principle. Some procedures are under active review and amendment. If any clarification is needed please contact Swim Ontario staff.
The tables below describe Swim Ontario’s policies for operation and the procedures necessary to fulfill them. Policies and procedures guide how decisions are made and how the work is to be done. Well written policies and procedures increase Swim Ontario’s organizational accountability and transparency and are fundamental to improvement.
ORGANIZATION
| Procedure Name | Procedure Number | Last Update |
|---|---|---|
Swim-A-Thon | O-001-01 | March 2016 |
Swim Ontario Awards | O-001-02 | October 2012 |
Financial Controls | O-002-01 | January 2024 |
Finances – Operational Reserve and Investment | O-002-02 | July 2023 |
Security Screening Checks for Swim Ontario, So Board/volunteers & SO Staff | O-002-03 | July 2020 |
Insurance: Certificates of Insurance and Notification to Travel | O-002-04 | May 2020 |
Complaint, Dispute Resolution, and Discipline | O-002-05 | May 2025 |
Code of Conduct and Ethics for All Participants Including Parents/Guardians | O-002-06 | January 2025 |
Screening Requirements | O-002-07 | July 2021 |
Screening – Sanctioned Events Photography | O-002-08 | May 2014 |
Concussion Management | O-002-09 | July 2025 |
Photography, Videography and Cellphone Use | O-002-10 | April 2025 |
Appeal | O-002-11 | April 2025 |
Personal Information Protection | O-003-01 | July 2020 |
MEMBERSHIP
| Procedure Name | Procedure Number | Last Update |
|---|---|---|
Fee Increases | M-001-01 | October 2012 |
Members in Arrears | M-001-02 | October 2017 |
Club/Team Affiliation | M-001-03 | May 2020 |
Significant Change to a Member Club | M-001-04 | March 2023 |
Age Group Club Officials Development Program | M-001-05 | August 2024 |
Athlete & Coach Registration and Proof of Residence for Competitions | M-001-07 | August 2023 |
New Club Application | M-001-09 | June 2023 |
Foreign Swimmers | M-002-01 | April 2014 |
Swimmer Registration | M-002-02 | July 2020 |
Cross Province Swimmer Registration | M-002-03 | August 2017 |
Swimmer Transfer | M-002-04 | May 2020 |
Coach Registration | M-002-05 | July 2020 |
Officials Registration | M-002-07 | July 2020 |
Independent Coach Registration | M-002-08 | August 2017 |
Volunteer Program Assistant Participation | M-002-09 | November 2023 |
Long Term Athlete Development | M-004-01 | June 2020 |
COMPETITION
| Procedure Name | Procedure Number | Last Update |
|---|---|---|
| Meet Sanction Obligations & Procedure | C-001-01 | August 2024 |
| OUA Varsity and OUA Varsity/Club Meets | C-001-02 | August 2023 |
| Safety at Competitions | C-001-03 | August 2024 |
| Illegal Swimmer Substitution | C-001-04 | October 2012 |
| Non-conforming Sanctioned Meets | C-001-05 | August 2023 |
| Masters Meets | C-001-06 | August 2023 |