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Swim Ontario Masters Clinic Grant

1. Program Overview

The Swim Ontario Masters Clinic Grant provides $300 CAD in financial support to eligible Swim Ontario clubs hosting educational clinics for Masters swimmers.

The program aims to support skill development, encourage participation in Masters swimming, and create opportunities for swimmers from different clubs to learn together.

2. Grant Amount and Frequency

  • Each approved clinic is eligible for a grant of $300 CAD, subject to the program requirements.
  • Each eligible club may receive a maximum of one Masters Clinic Grant per Swim Ontario season, running from September 1 to August 31.
  • The grant is paid after the clinic has taken place and all required post-clinic documentation has been submitted and reviewed.
  • Submitting an application does not guarantee approval or payment.

3. Club Eligibility

To be eligible for the grant:

  • The applicant must be a club affiliated with Swim Ontario.
  • The club must ensure that all coaches involved in the clinic meet Swim Ontario's applicable registration requirements before the clinic takes place. Failure to meet this requirement may result in the grant application being declined
  • The club must ensure that the proposed clinic meets all applicable registration, facility, safety, and insurance requirements.
  • The completed application must be submitted to Swim Ontario at least 14 calendar days before the proposed clinic date. Late applications may not be considered.

4. Swimmer and Coach Registration

  • All participating swimmers must meet the applicable Swim Ontario registration requirements.
  • All coaches involved in the clinic must meet the applicable Swim Ontario registration requirements.
  • The host club is responsible for ensuring that participants and coaches meet the relevant eligibility requirements.

Registration alone does not guarantee insurance coverage for every activity. The clinic must meet all applicable insurance conditions.

5. Clinic Requirements

Eligible clinics must meet the following requirements:

  • The clinic must be educational and provide a clear opportunity for Masters swimmers to develop their swimming skills or knowledge.
  • The clinic must be open to Masters swimmers from other Swim Ontario-affiliated clubs and/or Swim Ontario registered independent masters swimmers.
  • The host club must make reasonable efforts to promote the clinic to the wider Masters swimming community.
  • The clinic must have a defined topic, learning objectives, and planned activities.
  • The clinic must take place at a facility suitable for the planned activities.
  • The clinic must be held at a swimming pool previously approved by Swim Ontario for training and competition use. Applicable facility, safety, supervision, and insurance requirements must also be met.

6. Minimum Attendance

A minimum of 20 eligible swimmers must actually attend the clinic for the host club to qualify for the $300 grant payment.

The estimated attendance provided in the application does not guarantee eligibility. Actual attendance must be confirmed through the post-clinic report and participant list.

7. Application and Approval Process

Clubs must complete the following steps to apply for the Masters Clinic Grant:

  1. Review the guidelines: Ensure the proposed clinic meets all eligibility requirements.
  2. Submit an application: Complete and submit the Swim Ontario Masters Clinic Grant application, including all required clinic details, before the proposed event date.
  3. Await a decision: Swim Ontario will review the application and notify the club whether it has been approved.
  4. Receive approval before proceeding: The clinic must not be considered approved until confirmation has been provided by Swim Ontario.
  5. Host the clinic: Deliver the approved clinic in accordance with the application and program requirements.
  6. Submit post-clinic documentation: Provide the final participant list and a brief clinic completion report.
  7. Grant review and payment: Swim Ontario will review the submitted documentation and issue the $300 grant if all eligibility and reporting requirements have been met.

Submitting an application does not guarantee approval or payment.

8. Clinic Changes or Cancellation

The host club must notify Swim Ontario of significant changes to an approved clinic, including changes to the date, facility, lead coach, or planned activities.

Swim Ontario must be notified if the clinic is cancelled. No grant will be paid for a clinic that is cancelled or does not take place. The grant does not cover expenses incurred for a cancelled clinic.

Changes may require further review before the clinic proceeds.

9. Post-Clinic Reporting

Following the clinic, the host club must submit the required post-clinic documentation.

This includes:

  • The final participant list, containing the information required by Swim Ontario to verify eligibility
  • A brief clinic completion report describing the activities delivered and key outcomes

The report must accurately reflect the clinic that took place and the swimmers who attended.

Only the personal information necessary for eligibility verification and program administration should be collected and submitted through the designated secure method.

10. Grant Payment

The $300 CAD grant will be issued only when all the following conditions have been met:

  • The clinic was approved by Swim Ontario before it took place.
  • The clinic has been completed.
  • At least 20 eligible swimmers attended.
  • The required participant list and clinic completion report have been received and reviewed by Swim Ontario.

Submitting an application or receiving preliminary approval does not guarantee payment if the eligibility and reporting requirements are not met.

11. Accuracy and Compliance

The applicant is responsible for ensuring that all information submitted to Swim Ontario is accurate and complete.

Swim Ontario may request clarification or additional information where necessary to assess eligibility or verify compliance with the grant requirements.

Failure to meet the program requirements may result in the grant not being issued.

12. Questions

For questions about the Swim Ontario Masters Clinic Grant, please contact Ali Gur.