Resources

Affiliation

Information Documents 2025-2026

• Affiliation and Registration Guide
• Club Affiliation Fees
• Letter to Club Registrar
• Letter to Registrant
• 2025-2026 Registration Fees

Required Forms 2025-26

• Club Affiliation Online Form
• Age Group Club Declaration
• Masters Only Club Declaration
• University Team Declaration
• Club Registrar Declaration
• Club Declaration - Facility Rules

Club managed required form 2025-2026

• REMS Additional Administrative Access Compliance Declaration
  • The Club President and the Additional Administrative User must complete and sign the REMS Additional Administrative Access Compliance Declaration and email the completed form to the Club Registrar who will setup a Admin account on the system.
  • REMS Club Admin Account Menu Setup

New Club Applications

Complete applications must be received 90 days prior to a club’s intended start date. However, Swim Ontario may at its discretion, mandate a different start date to any provisionally approved club. Information in regards to requirements for new clubs can be found at links below

• New Club Application Policy
• New Club Application Procedure
• New Club Affiliation Form

For existing clubs

• Significant Change to a Member Club Procedure

Registration

Information Documents

• 2025-2026 Registration Fees
• 2025-2026 Swimmer Tryouts Protocols
• REMS Knowledge Base
• National Registration Policy, Procedures and Rules Manual
• 2025-26 REMS Club Admin Account Menu Setup
• Resolving Need More Info Status in REMS
• REMS Updates for Club REMS Admins from Swim Ontario
  • April 2
  • January 16
  • November 14 - From Swimming Canada
  • October 4 - From Swimming Canada
  • September 20
  • September 13 - From Swim Ontario President & CEO
  • September 10 - From Swimming Canada
  • September 9
  • September 5
  • September 4
  • August 29

Forms

• Offense Declaration Form
• Foreign Swimmer Form
• REMS Additional Administrative Access Compliance Declaration
  • The Club President and the Additional Administrative User must complete and sign the REMS Additional Administrative Access Compliance Declaration and email the completed form to the Club Registrar who will setup a Admin account on the system.
  • REMS Club Admin Account Menu Setup
• Temporary Acknowledgement and Assumption of Risk Form

Dive Start Certificates

Information

• Swim Ontario Comprehensive Facility Rules Compliance Document

Forms

• Dive Starts Compliance Certificate - Training Only Pool
• Dive Starts and Length Compliance Certificate - Training and Competition Pool

Important Information

• Swim Ontario Procedure Manual
• Rowan's Law Information
  • Concussion Management Procedure - updated July 2025
• Sterling Backcheck Screening Portal
• Abuse-Free Sport Helpline
• Swim Ontario Mental Health Resource Hub
• 2022 Swim Ontario Conference ONCA Presentation

Other Forms

• Injury & Concussion Report Form
• Donation Form

Insurance

• Request for Insurance Certificate Form
• Accident Claim Form
• Insurance Information Page

Travel outside of Ontario

• Notice of Travel Form
• Swim Ontario's Acknowledgement & Assumption of Risk Form for Travel outside of the province
• Permission for Minors to Travel Outside of Canada

In-House Activities with Officials

Clubs that are planning in-house activities with fully registered officials on deck but that times will not be recognized, such as mock meets within club training hours must complete the following online application form  and receive approval before the activity.  Preferably 2 weeks prior to the planned in house activity.  

• https://form.jotform.com/SwimOntario/in-house-activity-application

Competitions

• Proof of Residence and Registration Status for foreign swimmers
• Record Application Form (Ontario) new - includes ONT and NAT para and masters swimmer records
• Record Application Form (non-Ontario)
• Meet Manager Resources Page

Officials & Volunteers

• Merchandise Order Form