Changes to CJE / CFJ / CR / Recorder clinics and positions

Please read the changes to the Chief Finish Judge / Chief Recorder / Recorder clinics and positions. They are important with respect to the naming of officials positions on grids and on-deck evaluations (sign-offs) for the Chief Recorder and Chief Judge Electronics positions.

Rule Book Updates

The latest October 30, 2024 Swimming Canada rule book is posted HERE

All changes to the Rule Book are outlined at link HERE

C1.2.1 For each session there should be a minimum of the following certified officials:

• Chief Recorder (formerly Chief Finish Judge)
• Recorder

2.11 Chief Recorder (other than for Olympic Games and World Championships)

2.11.1 The Chief Recorder is responsible for checking results from computer printouts or from results of times and placing in each event received from the Referee. The Chief Recorder shall witness the Referee's signing the results.

• C2.11.2 If the requirements of C2.18.1 are not met, a CJE cannot be used and the Chief Recorder shall be used to assign times to a swim.
• The Chief Recorder (CR) shall:
• C2.11.2.1 Use data from primary, secondary or tertiary timing systems to assign the official time.
• C2.11.2.2 Use order of finish data from other judges/officials to the extent needed to determine the official time for each swimmer.
• C2.11.2.3 Ensure that disqualifications and “no shows” are accurately reported in the results.

C2.18 Chief Judge Electronics

C2.18.1 Shall oversee the operation of any Swimming Canada approved Automatic Officiating Equipment.

How do the rule changes above affect the certification pathway, clinics, officials grid and on-deck evaluations?

Certification Pathway

The name changes and splitting the positions has resulted in a revised certification pathway as of November 2024. It can be found HERE

Level II

C. Complete one other Level II clinic listed below and obtain two successful deck evaluations:

• i.Chief Timekeeper;
• ii.Administration Desk;
• iii.Chief Recorder**
• iv.Chief Judge Electronics (CJE)**;
• v.Meet Manager;
• vi.Starter.

**To be certified in the role of Chief Recorder and Chief Judge Electronics (CJE), an official must complete both the Chief Recorder clinic and the CJE clinic. Additionally, the official must obtain two deck evaluations: one in the role of Chief Recorder and one in either role. If the CFJ/CJE clinic was taken prior to October 24, 2024, two deck evaluations are required, one of which can be CFJ prior to September 1, 2024, or Chief Recorder position as of September 1, 2024.

Level III

B. Complete the Recorder clinic;

Note: Completing the requirements for Level III (A, B, C, D) may happen simultaneously or in any order. The Recorder clinic may be completed at any time, once an official is working on their Level II, in combination with the Meet Manager, Chief Recorder or CJE clinics as deemed appropriate. It is recommended the Recorder clinic be taken prior to or in conjunction with the Meet Manager clinic. There are no deck evaluations required for the Recorder position.

Note: There is no stand alone Recorder Clinic. The material is covered in the Chief Recorder clinic. Once this clinic is done, the official has satisfied Level III B requirement. Anyone that has completed the Recorder/Scorer or Chief Recorder/Recorder clinics has satisfied Level III B requirement.

Clinics

• The CFJ/CJE Clinic conducted after October 24, 2024 will be recognized as the CJE Clinic & Chief Recorder Clinic. These have been updated for you on the LMS prior to sending the information to the REMS.
• The Chief Recorder clinic conducted prior to Oct 24, 2024 will be recognized as the Recorder Clinic.
• The Chief Recorder clinic conducted afterOct 24, 2024 with updated material will be recognized as the Chief Recorder Clinic. In some cases, we have adjusted clinics just prior to Oct 24 to the Chief Recorder clinic.
• Moving forward, the CFJ/CJE clinic has been retired and must be replaced with the shortened CJE portion only. This clinic can be found in the google folder for clinic material. Any upcoming clinics on the LMS have been updated to CJE and Chief Recorder. If you wish to only teach the Chief Recorder or CJE clinic, please let Nicole know - nicole@swimontario.com
• The CJE and Chief Recorder clinics can be given together. When setting up clinics in the LMS please select the CJE clinic AND Chief Recorder clinic.

Positions on Grids

Starting now if you haven’t already adopted these

• Chief Recorder determines official time (via Hy-Tek/Splash or printout or timer sheets) when no CJE is in place.
  • A Chief Recorder can also do the Recorder position.
  • An on-deck evaluation is permitted for the Chief Recorder position under the following condition:
    • When a qualified timing operator is determining the official time (CJE position) and making changes in the timing system, no on deck sign-offs for the Chief Recorder position is permitted.
• Recorder records (via Hy-Tek/Splash) the times determined from the
  • Chief Recorder or the
  • CJE who is overseeing the operation of any Swimming Canada approved Automatic Officiating Equipment or the
  • Timing operator that has the qualifications to determine the official time (CJE position) and who is making changes to times in the timing system.
  • In all of the cases above, the Recorder position does not require an on-deck sign-off.

There should never be a Chief Recorder and CJE in place at the same time.

To summarize these changes see table below