Officials and Volunteers Registration on the REMS system

September 6 update

As of September 3, officials will only be able to access the LMS to do e-modules or sign-up for clinics through their REMS account (direct link in REMS) and have Status Active.

The COA and Officials Guides for the LMS have been updated with as much information as is available

September 4 update

REMS Knowledge Base

Swim Ontario will start activating registrars of affiliated clubs slowly throughout the day today for Clubs that have completed the affiliation process.

Currently, Swim Ontario has only activated the Swimmer Registration categories. Coach and Official Registration will be added as soon as possible after some growing pains get ironed out.

We have also advised club registrar to wait until the primary Admin Account user becomes comfortable with the REMS prior to activating additional admin accounts.

• 🆕 👉 The Club President and the COA/COC must complete and sign the Additional User Access Declaration Form and email the completed form to the Club Registrar who will setup a COA account on the system to access the list of Officials.

Please also be aware that the REMS will launch key modules at different intervals to allow clubs to adjust to one thing at a time.

PROSPECTIVE LAUNCH DATES FOR KEY MODULES:

September 4, 2024 

• Registration - Swimmers
  • Note: Coach and Official registration dates will be communicated once available.
    • This means you can't register as an official or coach until we provide you with details

September 10, 2024 

• Meet Sanctioning
  • this means you won't see your listed meets until approx Sept. 10 and won't be able to submit a sanction application until the module is available
• Reporting
• Officials Qualification/Certification Information
  • this means you won't see your official clinic and deck signoffs information until approx Sept. 10

Note: COAs using the LMS should hold off with the last step of sending the clinic details to the REMS until this module is available.  They can mark attendance and save attendees.

September 17, 2024

• Meet Entries by Club
• Meet Entry Validation & Results

October 8, 2024

• Official Deck Logs  - these will not be available until approx Oct. 8

Additionally, please communicate to your officials / families to not click on the Register/Renew Button when in the REMS

July 18

Orientation sessions were provided to clubs for the REMS system that included officials registration. You may review the video recording of the orientation as well as presentation slides HERE. To help answer questions from those orientations sessions:

• Group registration will be an option for Ontario clubs
  • There will be no bulk upload feature for new officials and volunteers until 2025-2026.
  • All existing officials and volunteer accounts in the RTR will be transferred
• Self-Registration will also be an option for Ontario clubs
  • The club will be able to generate ONE link on the REMS system that allows all officials / volunteers to self register with that club.
  • Clubs will also be able to approve or deny the registration with their club.
  • The advantage of self registration is that the official or volunteer completes all steps in one go - i.e. contact information and consent forms.
    • They do not need to login to complete their registration.
  • This replaces the Jotform/Google spreadsheet duplication of entry necessary by both the COA and official / volunteer.
  • In order to have self-registration available to the clubs, the REMS system will not charge an official / volunteer fee.
• Official and volunteer Invoicing: Swim Ontario will invoice clubs on a quarterly basis for their officials/volunteers registrations ($5 + HST) outside of the REMS system.

Officials and volunteers will be required to register through the REMS system. The consent forms will be required to be Active officials and volunteers. The consent forms are also required prior to working on deck in either an official capacity or volunteer capacity (no level official).

More details will be provided in the Affiliation and Registration Guide and through communications beginning mid-August on official and volunteer registration through the REMS system.