Meet Management

September 5 update

The launch of meet listings and sanction applications in REMS has been delayed until Wednesday, September 10 at 12:00 PM (NOON) at the earliest. Clubs will not be able to list or submit applications before then, and any edits to previously listed meets may cause them to disappear. Please avoid “Manage My Meets” until further notice. In the meantime, ensure meet packages are updated and that swimmers, coaches, and officials reach Active status.  

August 22 update

• Read the latest update on competition sanctions through REMS HERE

Sanction Application are through REMS

The Meet Manager (MM) will need to aquire access to the Swimming Canada Registration and Event Management system (REMS) for the management of meets / sanctions:

The Club President and the Meet Manager must complete and sign the Additional User Access Declaration Form and email the completed form to the Club Registrar who will setup a MM Administrative account on the system.

• Clubs may have multiple MM accounts for various roles within the club organization.
• The Club Registrar can use the 2025-2026 REMS Club Admin Account Setup Guide.

SwimON Note (August 19): A guide for using the REMS meet modules will be found on REMS Knowledge Base . Currently unavailable.

2025-2026 Season documents posted

The documents and information below have been updated for the 2025-2026 season. There are several changes to required statements in meet packages as well as meet conduct information. Some procedures remain under review which will affect the Safety at Competition document which is linked in all meet packages. Provided the link is accurate, any updates will be reflected in the meet package.

Meet Management Responsibility

In accordance with all Swim Ontario policies and procedures and Swimming Canada Rules

• Develop a Meet Package in coordination with the Head Coach and Competition Coordinator
• Apply and manage changes for a Sanction with Swim Ontario through the Swimming Canada Registration and Event Management System (REMS).
• Develop a Meet Database that follows the approved sanction (Hy-Tek / Splash / other Meet Management software)
• Manage the club Entries through REMS to build the meet database
• Manage the Competition following the meet package and sanction ensuring all safety procedures are followed
  • Swimming Canada Warm-up Safety Procedures
  • Swim Ontario Warm-up Safety Procedures
  • Swim Ontario Photography Videography and Cellphone Procedure
  • Details HERE
• Review and upload the Meet Results to REMS
• Complete all necessary Paperwork

Meet Manager Checklist

The following document contains a comprehensive list of Swim Ontario requirements for a Club and/or /Meet Manager when hosting a competition.  Not every competition will be the same, however, these requirements are based on policies and procedures Swim Ontario has in place and need to be followed. The Meet Manager checklist is updated several times a year. Please check regularly for the latest updates.

Meet Manager Checklist

Sanction Application & Meet Manager Account

In order to be considered for a sanction, the sanction request should be submitted in sufficient time to permit reasonable review (see below), and to allow for any adjustments that may be required prior to sanctioning deadlines. To apply for a competition sanction, a Meet Manager needs to login to the Swimming Canada Registration and Event Management System (REMS) Administrative link.

Meet Manager Guide to REMS - not yet available

Deadlines for sanction submissions

Read Bulletin HERE outlining deadlines for 2025-2026 season

Sanctioning Deadlines for Meet Type

• TIER I: In House competitions: 2 weeks
• TIER I: Class II Time Trials: 1 week
• TIER I: Class I time trial: 5 business days
• TIER II: Closed Invitational: 6 weeks
• TIER III: Invitational: 8 weeks
• TIER IV: Invitational: 8 weeks
• Masters Meets: 4 weeks
• Varsity only: 4 weeks
• Provincial meets : 8 weeks

Meet Package

A meet package is required when applying for a sanction with Swim Ontario.  The meet package must contain specific statements and links to documents that follow Swim Ontario policies and procedures and Swimming Canada rules. These are updated as policies and procedures are updated. Template meet packages with all required statements have been developed to help the Meet Management Committee prepare their meet packages. See resources below.