2025-2026 REMS Meets Module

REMS Meet Management Guides

Guides for Meet Managers to submit their sanction application or request to list their meets are now available on the REMS Knowledge Base

Meet Management REMS Guides

A reminder that you will not be able to begin Listing Your Meets or Submitting a Sanction Application until Wednesday, September 10 at 12 noon local time.

Current Meet Listing

The meets that are currently listed for this season are already approved. If you have not listed your meets and wish to do so, there is now an approval process. See guide for details on listing a meet.

Meet Listings are not sanction applications. Once a Meet Listing is approved, the club will be required to then submit a sanction application once they are ready.

🚨If you view the progress on an approved Meet Listing, it does say "sanctioned". This simply means it is approved. A club must submit a full meet sanction application for it to be sanctioned and Active for entries submissions.

Guide Tips

Throughout the guide, you’ll find reference to contacting your PSO for questions. Please contact Nicole Parent

• PSO = Swim Ontario
• Meet Referee = Competition Coordinator (level 4 or 5 official)
• Meet Categories, Meet Types & Sanctioning Event for Swim Ontario competitions
• Approving Province = Swim Ontario

Below are Swim Ontario specific items you need to be aware of:

GUIDE TIP (REFERRENCE): Some PSOs allow meets to be sanctioned directly, without requiring a meet listing to be submitted and approved first. If this applies in your province, you can proceed by creating a new meet sanction.

👉Swim Ontario does allow for clubs to directly submit their sanction application without requiring a meet listing, however, if the club has not met the sanctioning requirements, their meet may be rejected.

• To avoid this possibility, please contact Nicole before submitting your sanction application or submit a request for meet listing
• Note Masters & Varsity meets are not subject to sanctioning requirements

GUIDE TIP (REFERENCE): Navigating the Listing Tabs

• To move back or forward, click the Previous/Next buttons.
• ⚠️ You cannot switch pages until all required fields on the current page are completed.

🚨Every time you edit a meet listing or sanction, you will need to cycle through the page (click next button) to be able to then use the tab function. The tab will show light blue instead of grey when you have done this. You can select a tab that is light blue at the top of the screen to make corrections or to review before clicking on the finish button on the last tab.

Sanction Application Field Selections

Please reference the document below before submitting your sanction application to ensure you have the correct Meet Category, Meet Type & Sanctioning Event

Meet Categories, Meet Types & Sanctioning Event for Swim Ontario competitions

If unsure contact Nicole Parent

GUIDE TIP (REFERENCE): Meet Type

The meet type list is a national list, displaying all meet types available for all provinces. Please select the option that corresponds to the meet types offered in your province. Note: You can update this selection later if you choose the wrong option.

GUIDE TIP (REFERENCE): Sanctioning Event

• ⚠️ Important: The Sanctioning Event cannot be changed once your meet sanction application has been submitted. If the wrong option is selected, you must resubmit your meet sanction application.

Approving Province

GUIDE TIP (REFERENCE)

Carefully select the province that will approve the meet listing.

• SELECT Swim Ontario in the drop down menu

⚠️ This selection cannot be edited later.

If the wrong province is chosen, you must start over and resubmit the listing.

Do not click the Delete icon on this page. If you click it accidentally, choose Cancel when the confirmation popup appears.

• Screenshot

Closed Meets

• The user guides currently do not address competitions restricted to certain clubs.
• In order to limit the clubs that can attend your meets, the Meet Type selected is important.
  • Select Meet Type: In House competition, Class II Time Trial or Invitational (closed).
  • Designating the clubs is only possible once a sanction application is submitted.

For now, while we wait for user guide instructions, Swim Ontario will adjust the clubs for these meet types while reviewing the club’s sanction application. Clubs must ensure the list of clubs is included in their meet package. This will ensure only those clubs can submit entries for your events.

⚠️ Clubs should not designate clubs when listing a meet.

REMS Meets Module Notifications

The notifications you will receive from REMS when you submit a request for Meet Listing or Sanction Application have very limited information regarding the actual sanction. There will be no Meet Name as an example.

We will communicate outside of REMS if we require additional information as we have done in the past. You may see your sanction at Status Need More Info. If you make the corrections requested and edit the sanction, the status will change back to Awaiting Approval.

Club Entry Files & Entries Management

Additional guides for the management of entries and how clubs will submit entries will be coming soon. Watch the REMS Knowledge Base for updates.

Working Together for the next couple of months

We anticipate a high volume of sanction applications over the next couple of months. To help us identify and fix potential bugs before your subsequent applications, we recommend submitting a limited number of sanctions initially. Your patience during this period is appreciated.

As always, October and November meets will take priority.

To better service our clubs, sanction reviews will be divided as follows

• Tier I sanctions, Varsity sanctions and Masters sanctions will be reviewed by Kirsti Kontor
• Tier II-IV sanctions (including non-conforming sanctions that are not Tier I sanctions) will be reviewed by Nicole Parent