Club Official Administrator

The Club Official Administrator (COA) can be combined with the Club Official Chair (COC) role.

What the COA Does

Summary of Role & Responsibility

• Registers officials with Swimming Canada / Swim Ontario
• Maintains officials' online profile information
• Identifies officials who are ready for their next certification level
• Updates certification levels in REMS (Level 2+ certifications are reviewed and approved by Swim Ontario before they take effect)

1. Getting Access to REMS

Before doing anything else, the COA (and COC, if separate) needs system access.

1. The Club President and the COA/COC complete and sign the REMS Administrative Access Compliance Declaration
2. Email the signed form to the Club Registrar, who sets up an COA/COC Admin account.

A club can have multiple COA/COC accounts for different roles — the account's functions are the same regardless of who holds it.

2. Registering Officials

• Reference Guide: COA Guide for REMS
• REMS Knowledge Base
  • for COA/COCs
  • for Officials

3. Maintaining Officials' Profiles & Tracking Progression

• Use the REMS User Guide for COA for step-by-step instructions on updating an official's profile.
• The COA and COC work together with the club's Level 4/5 officials and their Regional Officials Representative (ROR) to monitor development.
• See Officials/Certification for the full certification pathway.

Tracking Level 2 & 3 progress via CSU

• Progress toward Level II and Level III is tracked in the Canadian Swimming Utility (CSU), under its Level II / Level III Pathway Progress submenus.
• Log in to CSU using the same credentials as the REMS Admin account — no separate account is needed.